Administrative Assistant

NightOwl Consulting · Remote (-11, -10, -9.5, -9, -8, -7, -6, -5, -4, -3.5, -3, -2, -1, 0, 1, 2, 3, 3.5, 4, 4.5, 5, 5.5, 5.75, 6, 6.5, 7, 8, 8.75, 9, 9.5, 10, 10.5, 11, 12, 12.75, 13, 14 timezones)

Remote

Full-time

Entry

Posted January 21, 1970

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Job Description

We are seeking a highly organized and proactive Administrative Assistant to join our team. In this role, you will support the day-to-day operations of our client by managing a variety of administrative tasks, including data entry, email management, CRM updates, client onboarding, and scheduling. The ideal candidate will be detail-oriented and able to prioritize multiple tasks.

Key Responsibilities

1. Data Management:

Create, maintain, and update spreadsheets.
Pull reports from various sources, enter data into software systems, and ensure accuracy.
Perform regular data entry tasks and ensure consistency and reliability of data.

2. Email and Communication Management:

Monitor, prioritize, and respond to incoming emails on behalf of the team or department.
Manage email correspondence efficiently, ensuring timely responses to inquiries.
Draft and send professional emails as needed to clients, team members, and other stakeholders.

3. CRM Management:

Update and maintain CRM system with client information, interactions, and progress.
Ensure CRM data is up to date and accurate for easy reference by the team.
Assist with reports and tracking related to CRM usage and performance.

4. Client Onboarding Assistance:

Support the onboarding process for new clients, including tasks like creating login credentials and sending welcome emails.
Ensure that clients are successfully onboarded with clear instructions and support throughout the process.

5. Schedule Management:

Coordinate and manage calendars, including setting appointments, meetings, and reminders.
Assist in scheduling client meetings and coordinating logistics as needed.
Handle meeting requests and ensure all parties are informed and prepared.

6. General Administrative Support:

Assist with any additional administrative duties or projects as needed to support team members and company goals

Skills, Knowledge and Expertise

• Proven experience as an Administrative Assistant or similar role.

• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.

• Experience working with CRM systems.

• Strong organizational and time management abilities, with the ability to manage multiple tasks

simultaneously.

• Attention to detail with a focus on accuracy and reliability.

• Ability to maintain confidentiality and handle sensitive information.

• A positive, proactive attitude with strong problem-solving skills.

Benefits

Above market salary
HMO on Day 1 for principal and two dependents
Government-mandated benefits
Performance-based Incentives
Quarterly Company Events
1,000 PHP De Minimis
Equipment and software provided

Originally posted on Himalayas

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