Executive Recruitment Lead

• Build and manage complex interview schedules across senior executives, executive assistants, multiple time zones, and office locations, proactively resolving conflicts and communicating changes with urgency and clarity.
• Create and execute detailed executive interview itineraries, coordinating meeting rooms, interview hosts, security access, catering, technology, transportation, and candidate transitions throughout the day.
• Coordinate all candidate travel logistics, including air, hotel, ground transportation, and special accommodations, while serving as a resource for last-minute changes or disruptions.
• Guide candidates through travel and reimbursement processes, ensuring timely collection and tracking of receipts, approvals, invoices, and expense submissions through completion.
• Serve as a trusted, responsive point of contact for executive candidates, delivering proactive communication, timely updates, and a high-touch, white-glove experience throughout the search process.
• Partner closely with Executive Recruiters, C-suite leaders, Executive Assistants, Human Resources, Finance, Travel, Workplace Services, and external search firms to ensure seamless execution of executive searches.
• Maintain accurate and confidential records, search trackers, interview materials, candidate documentation, and follow-up actions throughout the recruiting lifecycle.
• Safeguard highly sensitive information and exercise sound judgment when handling confidential executive searches, candidate data, and business discussions.
• Anticipate operational needs, identify process improvement opportunities, and implement solutions that enhance efficiency, candidate experience, and stakeholder satisfaction.
• Ensure flawless execution of all executive recruiting activities while maintaining exceptional attention to detail, professionalism, and discretion.

• Bachelor's degree preferred.
• 4+ years of recruiting, executive recruiting operations, or complex scheduling/coordinator experience supporting multiple time zones and locations.
• Passion for delivering an exceptional candidate experience and maintaining a high-touch, white-glove approach throughout the recruiting process.
• Proven ability to handle confidential and highly sensitive information with the highest level of discretion and professionalism.
• Excellent verbal and written communication skills with a strong sense of urgency and responsiveness; comfortable interacting with stakeholders at all levels, including executive leadership.
• Demonstrated ability to prioritize competing projects, adapt quickly to changing business needs, and execute effectively in a fast-paced environment.
• Proficiency with HR and recruiting technologies, including Applicant Tracking Systems (ATS), CRM platforms, background check systems, HRIS, onboarding tools, and other recruiting technologies.
• Exceptional organizational skills with a track record of delivering high-quality, accurate work within established deadlines.
• Strong time management skills with the ability to manage multiple complex workstreams simultaneously.
• Excellent interpersonal and relationship-building skills, with the ability to establish credibility and trust across diverse stakeholder groups.
• Self-starter with strong problem-solving abilities, sound judgment, and a proactive approach to identifying and resolving issues.
• Highly detail-oriented with a commitment to quality, accuracy, and operational excellence.
• Positive, professional presence with a customer-service mindset and executive-level professionalism.
• Working knowledge of employment and data privacy regulations, including EEOC, GDPR, and other applicable compliance requirements.

Preferred Characteristics

• Experience supporting executive or C-suite recruiting teams.
• Experience coordinating complex executive interviews, travel logistics, and high-profile candidate experiences.
• Ability to anticipate needs, operate independently, and maintain composure under pressure while managing sensitive and rapidly changing situations.
• Strong commitment to delivering seamless experiences for candidates, recruiters, executives, and business stakeholders.