Executive Assistant (Travel)

Responsibilities:

• Provide high-level executive support including email and calendar management, inbox prioritization, scheduling, and travel coordination.

• Act as a key liaison between the executive and team members, ensuring smooth information flow and task follow-through.

• Manage business operations including SOP creation, CRM/data oversight, invoicing support, and vendor communications.

• Lead project tracking and task delegation through tools such as ClickUp, Notion, or Asana.

• Proactively identify gaps or inefficiencies and implement systems to improve productivity.

• Maintain confidentiality and professionalism in handling sensitive information.

• Oversee special projects and administrative workflows to ensure timely execution.

• Prepare reports, summaries, and communication briefs for leadership.

Requirements

• 3+ years of experience as an Executive Assistant, Virtual Assistant, or Operations Manager, preferably in a remote setting.

• Exceptional organizational and multitasking skills with the ability to manage shifting priorities independently.

• Proven experience using productivity tools such as Google Workspace, Slack, Zoom, ClickUp, Notion, or similar.

• Strong written and verbal communication skills; capable of representing the executive with polish and professionalism.

• Comfortable managing business systems, vendor relationships, and CRM tools.

• Strategic mindset with a get-things-done attitude; not just a task taker, but a problem solver.

• Experience working in a startup or entrepreneurial environment is a plus.

Benefits

• 100% remote work opportunity

• Competitive foreign currency compensation

• Exposure to entrepreneurial operations and cross-functional business management

• Ongoing professional development

• Work in a fast-paced, collaborative, and supportive remote team environment